Nicole Overholt

Nicole Overholt has been leading the expense management team for over 13 years with CapRelo and has worked in the relocation industry for over 20 years. She is responsible for counseling clients regarding tax law changes and gross up methodologies to ensure they are compliant and yield the best benefit for the client and their transferring employees. Nicole’s team is responsible for processing transferring employee expense reports and supplier invoices and tax gross-up. She contributes to the blog regularly on such key issues as tax gross-up and year-end reporting along with relocation tax recommendations.

Recent Posts

Don't Confuse Relocation Reimbursement With A Bonus

Many employers offer bonuses or lump sums to employees agreeing to relocate. While this is a welcome benefit, it's important to understand the difference between relocation reimbursement and bonuses.  Bonuses and reimbursable moving expenses are additions to the employee's taxable income, requiring employers to also pay standard payroll taxes such as Federal, State and FICA. In a lump-sum bonus

Tax Gross Up Formula & How to Calculate Gross Up

What is Tax Gross Up? A tax gross up is when the employer offers an employee the gross amount that will be owed in taxes. This additional income helps to relieve the employee of the tax liability associated with relocation expenses. For example, if the relocation costs include $5,000.00 taxable dollars, the employer may pay a total of $7,500.00 so that the employee gets the full benefit of the

How Payroll Correctly Handles Relocation on W-2 Forms

Employee relocations can have their fair share of tax implications. No other circumstance is quite as worrisome to the employee as the impact that can come about from receiving a lump sum payment to cover their moving expenses. These kinds of lump sum payments are taxable. Download our free Relocation and U.S. Taxes guide for more helpful information on relocation and taxes. Minimizing Impact

The Payroll Tax Impact of Relocation Expenses

Paul S., a regional sales manager, had exceeded his sales goals for five consecutive years. When the vice president of sales called him into his office, Paul was surprised to learn his boss wanted him to consider relocating to an under-performing sales territory in the Midwest. Paul's first thoughts were of the many changes – known and unknown – that relocation would bring to him and his

Relocation Budget: How to Reduce Costs Within Relocations

As both businesses and consumers become more positive about the post-recession recovery, the economy and jobs picture continues to improve. However, employers are still cautious about hiring and cost control. Businesses can either increase income, lower expenses or, at times accomplish both. Typically, companies embrace expense control as a consistent effort to improve the bottom line, as

Budgets: Providing Relocation Services and Managing Costs

Every business, from the sole proprietorship to a global corporation, has a budget. Whether it's a complex, multi-faceted budget, employing the most exotic, cutting-edge software or written in pencil in a general ledger, business budgets are a necessary reality. However detailed or simplistic your budget, there are two primary areas of concern: company income and expenses. How you manage both

Relocation Misunderstandings Lead to Popular Myths

Numerous myths surround corporate relocation policies. Most are based on simple misunderstanding of situations, but these issues can creep into formal policies without the creators realizing they are perpetuating the myths. Consider the following common myths--and address them in your policy. Popular Myths Temporary housing charges paid directly to corporate housing firms are not taxable for

How to Calculate a Tax Gross Up On a Lease Payment

If your corporate relocation program includes monetary help for transferees who rent or lease their residence, a gross-up feature that mitigates income tax consequences for relocating employees is a welcome benefit. Prospective transferees in the middle of an active lease will be particularly grateful; at least until they learn that reimbursement to buy-out their remaining lease costs may

Benefits of Including Gross-Up in your Relocation Plan

The more generous and competitive your corporate relocation program, the more likely your transferees may incur a greater tax burden for reimbursed expenses the IRS considers taxable. Your HR department staff can also experience frustration when addressing this often confusing issue. Gross-up is a commonly misunderstood feature of strong relocation programs. Gross-up methods often depend on the

How does relocation assistance affect taxes?

What are your tax responsibilities when it comes to offering relocation assistance to your employees? What are their responsibilities? As you might guess, these responsibilities differ somewhat. The following will provide you with a quick overview of how these can differ, and what you can and should do to assist your relocated employees. Find out more about relocation and U.S. taxes in our free