The challenge companies face is how to successfully move the business, while being able to maintain a continual level of business operations. If you are not able to maintain the same level of business that you are used to, you are going to lose revenue and potential customers. It's imperative to approach the group move the same way you would handle any other business decision, but with a relocation program it can be easier than ever before.
Defining the Objectives
It's hard to imagine a relocation being 'stress-free,' and it's inevitable that you're going to go through several phases of relocation that will pose a number of challenges and obstacles. You need to utilize the resources available in order to make everything go as smoothly as possible. Here are the critical steps that can be implemented through CapRelo for an office relocation.
- Diagnose the current plans for the relocation process.
- Make sure the policy is in line with the corporation’s goals and culture.
- Make sure that the productivity of employees is not affected during the move.
- Handle the logistics for the move in a low-stress manner.
- Take the results and measure them to see how everything was handled.
- Go through the process and make any adjustments for the next possible move.
Low Stress Relocation
There are three key stages for implementing the most stress-free move possible within your organization.
1. Planning. During this phase you will set out objectives for the move, as well as create the policies for the relocation and the packages that are going to help you achieve them. This involves some pretty heavy lifting: engaging the right suppliers, such as real estate agents and movers, creating policies, etc.
2. Execution. You don't want employee productivity to be affected by the office relocation. You want to manage the move appropriately and keep everything on time and within budget. This involves paying serious attention to communication and management--otherwise your relocated employees may feel like they've been left to fare on their own in the process. They have concerns about their goods being transported, their family being comfortable, and getting safely from one location to the next. Keeping in touch regularly and giving employees immediate attention keeps a situation from becoming a full-blown emergency.
3. Refinement. The move is complete. You can take surveys, polls or have face-to-face meetings to make sure your employees are situated and back to business as usual. Going over the relocation process in detail and getting insights from employees will strengthen morale and give you a better idea of what aspects could use improvement, if the company has the need for relocation in the future. It'll also help keep your company culture in tact by promoting discussion and feedback.